Things I will (and will not) miss

As I wrote this post my sabbatical was winding down and the summer season in NYC was in full swing. August is always somewhat strange for me since our K-12 schools don’t go back until after Labor Day. My kid is still very much in his summer vacation, though I think for most folks in academia there’s more summer behind us than in front of us right now.

The usual end of summer thoughts and feels are more intense this year with my sabbatical coming to an end as well. Have I made enough progress on my research during my time off that I’ll be able to bring those projects to completion once I’m back at work and have less time available for research? Did I make headway on my other, non-academic goals? Am I heading into the return to work (and, soon enough, the beginning of the busy fall semester) well-rested and ready to go? Within a month after I’m back on campus I’ll need to submit a brief summary of what I accomplished during the time I spent on sabbatical, so while some of these thoughts are my own internal accounting measures there’s an external need to report, too.

For most of these questions I’m happy to report that the answer is yes. That’s not to say that I’m not at all nervous about getting back into my work routine and activities — six months is a long time to be away, and my first day of school feeling will doubtless be turned way up when I walk into the library on that first day back. But I’m generally feeling satisfied with the amount and kinds of research (and other stuff) that I’ve been able to accomplish. I’m also newly appreciative of some of the aspects of my regular day job that had perhaps become invisible to me before taking a sabbatical.

Of course there are things I will miss about being on leave. In no particular order:

Food! It’s been great to be able to eat when and what I want for lunch and snacks. I usually bring leftovers to work for lunch, which are usually delicious (my spouse is a terrific cook). But some of my preferred lunch and snack foods just aren’t feasible for the in-library workday. My absolute favorite snack (in the appropriate seasons) is an apple cut into slices spread with chunky peanut butter. So delicious, and much too messy for eating at work. During sabbatical I’ve found that my go-to fast lunch is scrambled eggs with kimchi and toast. I could eat kimchi every day, and scrambled eggs are easy and help me eat less meat (my spouse and I are trying to eat more vegetarian though it’s slow going as our teen is a committed carnivore).

Flexibility. While I’ve spent most of the days during most of the weeks of my leave working on my research, it’s been lovely to take some weekdays off, too. As a person who identifies as about 60% introvert I appreciate the opportunities to take public transportation, go shopping, and visit museums or other locations in the giant city where I live at times during the week when they’re less crowded. And it’s nice to be able to take any date and time for doctor’s visits or other appointments that need to be scheduled, too. Having a flexible schedule also made it easier to devote weekends more completely to family outings or other commitments, since I could get some of the usual errands and chores done during the week.

Late afternoon walks with my spouse. The late afternoons are hard for me, energy-wise, as I know is quite common. As I mentioned in a previous post, my spouse (who works from home) and I fell into a routine during my sabbatical of taking a walk for an hour or so in the park or botanic gardens near our apartment. Before school let out this was also a nice way for us to clear out of the apartment as our teenager was getting home from school, giving him a little bit of space to get a snack and decompress. I might try and take a brisk short walk in the afternoons when I’m back in the library, just to get my energy back up, but I’ll miss the long walks.

There are also things that I will not miss about being on sabbatical:

The cognitive load of schedule variability. The flipside of sabbatical’s time flexibility is the lack of a consistent schedule day to day, and as I’ve written previously I found myself struggling with this much more than I anticipated. Maintaining and updating a very detailed list of everything I wanted to accomplish during my leave helped, for sure, as did setting aside some time on Sunday evenings to sketch out a plan for the coming week. In a way that’s not too different from how I manage my time in the library: I have a detailed to-do list that I revisit last thing on Friday to set me up for the following week. But the lack of scheduled commitments was sometimes a challenge, as was the variation in the work I was doing over the 6 months of my leave (e.g. from data collection to analyzing to mostly writing). I’m looking forward to getting back to a more predictable schedule once I’m back from leave, one that has some structure while also leaving some space for flexibility.

The need to leave the house every (week)day. I like our apartment: it’s a pleasant place to be, has easy access to food, drink, and two snuggly cats. It’s all too easy to convince myself not to leave the house — maybe it’s hot or raining, maybe the local library will be crowded, maybe it’s not worth the 90 minute round-trip commute to my spot in the study room at the NYPL. Even on days that I get lots done at home, I think overall I’m more productive when I’ve left the house for at least a little while every day.

Trying to find a comfortable place to type. I wrote a whole post about this a couple of months ago, and while I’ve mostly figured it out at this point in/almost at the end of my sabbatical, the fact is that it’s still more physically comfortable for me to do sustained computer work in my office rather than at home or at another location with my laptop.

Okay, full disclosure: I will miss the cats when I go back to work. But that just means they’ll be even more snuggly on the weekends, right?

Day 3 of the Return

Oh. My. Goodness.

How did the time go by so fast?

I am certain that EVERYONE asks this question at the end of sabbatical. Six months ago I felt like time was endless and I couldn’t see my way past the first few days. I fell into a routine and sought to balance work with play. I cherished time with my family and tried to preserve quiet moments for myself. But as I embarked on my final few weeks, I did everything in my power to ignore all things work. I think I was fairly successful, especially since my email is looming as I write this.

Today is my third day back at work. I feel relaxed and softer. I am centered and focused. And I cannot get my mind off this pair of tweets from my colleague Joan Petit*:

Joan1

Joan2

Does forgetting your computer login count? JK! I thought this was so insightful and am wondering how I will feel after I’ve been back in the library for a couple of weeks.

Right now my first priority is trying to catch up on email. I am sure that everyone has their own preferred plan for handling the deluge of email that continues to pile up while on sabbatical. Since I was serving as incoming chair of the ACRL Instruction Section, I tried to keep up with messages that needed my immediate attention but I have to admit that the last two months I have ignored more than usual. I kept telling myself, “Surely that can wait a few more weeks?” Yesterday and today I’ve spent time categorizing email more than answering anything. If I owe you an email (or two!) I am hoping to be caught up by the end of next week. I wonder if a future guest writer for this blog will have advice I could’ve used today!

The other goal I had this week was to catch up with colleagues. This was an interesting aspect of sabbatical that I was warned about early on – deciding how much you want to engage with colleagues while formally away from work. Some choose to schedule brief meetings or informal lunches to try and keep caught up on major events. I suppose this is because we all realize that the day-to-day activities of our libraries can change quite a bit over the course of several months. Another colleague told me that for her to fully immerse into her sabbatical, she choose to forgo those get-togethers and stay off-campus entirely. I choose this route and I was glad I did. It’s too easy for me to let the little things consume too much time in my head. Coming back to my office after months and months made it feel new and familiar at the same time. (I’m daydreaming about some decorating changes to emphasize this for myself.) Running into colleagues in the hallway has been fun, too. I had lunch with one of my favorite colleagues today and it was good to catch up on our personal lives and work. As an aside, I can see this look on a few colleagues faces that makes me wonder if they are thinking, “I will give her a few more days but I need to remember to ask her about X very soon.” 

What I wasn’t prepared for were the number of colleagues that would leave for new positions while I was gone. While I was alerted to their decisions via email, I didn’t get to say goodbye in person and there is some emotional pain in that reality. One colleague had been a mentor to me since I was in library school, over a decade of my professional life. There are pockets of emptiness in my heart for those folks.

But there are also many new faces! I taught a welcome session for new librarians, visiting residents, and new graduate students form the iSchool yesterday and that was heartwarming. Lots of welcoming smiles in the audience and I remembered again how much I enjoy sharing myself with new colleagues. And teaching!

My to-do list is growing … and one of my top priorities is to work with Maura to invite guest writers to examine other aspects of their sabbaticals. There are many topics to explore and out hope is that this blog will serve as a planning and reflection device for those who are dreaming of and planning and recovering from librarian sabbaticals. You will soon see us reaching out over a few listservs and we hope if you are reading this that you will consider reaching out. I know there are many sabbatical librarians out there but we couldn’t find much in the way of discussion when we started this journey last winter. 


My last sabbatical lobster in Rockport, MA. 

Next up: Recovering from sabbatical 

*Joan is Associate Professor and the Communications and Outreach Librarian at Portland State University Library in Portland, Oregon. Her sabbatical sounds so much cooler than mine was – she was a Fulbright Scholar at Jimma University in Ethiopia. She will be a guest writer for this blog soon.

Shelving service during sabbatical?

Sabbatical definitely means temporarily setting aside the day to day responsibilities of my job in the library, and lots of time to focus on my research. But what about that other leg of what’s often called the three-legged stool of academic jobs: service?

Following the standard breakdown of academic service responsibilities, which also aligns with the annual review form that my college uses for faculty, my service divides into four categories: service to the library (department), to the college, to the university, and to the profession. As a library director much, though not all, of my service to the library and college is built into the duties of my position, and while I’m out those service responsibilities have been taken over by my colleague who’s serving as interim chief. For example, I’m a member of our College Council (similar to a Faculty Senate) — since all department chairs are on College Council our interim chief has continued to represent the Library in that role. For my other college service commitments I’ve stepped aside for this semester, as is typical for faculty on sabbatical, and will plan to rejoin my colleagues on those committees once I’m back in the fall.

I kept on with a bit more of my university and professional service during sabbatical, for a range of reasons, though I did also say no to a few things (honest!). I’m affiliated faculty in the Interactive Technology & Pedagogy certificate program at the CUNY Graduate Center, which means that I teach the occasional course, advise independent study students, and work with my fellow advisory board members on program planning. While I did say no to teaching during the Spring so I could focus on my research, I’m advising one student and have gone to a few planning meetings as I’ll likely be teaching next Spring. I’ve also continued to work with my colleagues on the steering committee for the CUNY Games Network on planning for next year. I’m on the editorial board of Urban Library Journal, published by the Library Association of CUNY, and we’ve done some planning for next year, too.

In writing all of this down I see that it sounds like a lot, but truthfully I don’t feel that this service has cut into my sabbatical research time overmuch. In some ways these commitments have been easier for me to accommodate during sabbatical — often they require meetings at other CUNY campuses, and it’s been easier for me to travel around the city with my time as flexible as it is on leave. Also, because the university is spread throughout NYC many of these meetings are at the CUNY Graduate Center in Manhattan, to provide a central location from folks coming from colleges in all five boroughs. The Grad Center is only a short walk from the study room I use at the NYPL, and it’s been easy to tack on some time in the study room before or after meetings.

I’ve kept up with some professional service responsibilities during sabbatical as well, though I haven’t taken on anything new. For several years I’ve been the coordinator for the ACRLog blog as well as a member of the regular blogteam, and I’ve kept on with that during my leave. I really enjoy working with everyone on our blogteam and coordinating is typically not a heavy time commitment. While I sometimes struggle to come up with topics for my regular posts, I appreciate the prompt to keep writing, and having a deadline to blog (mostly) monthly. I’ve also said yes to a few reviewing tasks, including peer reviews for two articles and two promotion/tenure reviews. Reviewing is a fraught activity: there’s much to be said about academics who use peer reviews as opportunities to push their own agenda, tear down colleagues, or just don’t treat reviewing with the serious respect it deserves. I do try to take the time to do a thorough review. It’s important work, work that I’ve both benefitted from and for which I’ve been so grateful (especially since I’ve also had bad experiences with reviewers).

I do miss some of my service commitments: I’m fortunate that my service work right now aligns well with my interests as a librarian and scholar, and I get to work with great colleagues, too. And while it’s been nice to have the break, I hope it’ll be easy for me to jump back into this work when my sabbatical ends.

Vacationing while on sabbatical 

To some it may sound a little crazy to schedule a vacation during sabbatical, after all isn’t a sabbatical like one long vacation?
At least that’s what an unnamed family member thinks I’m doing. 

Actually, I have been working like crazy and my mind is in constant motion about all kinds of librarian-ing that was so much harder to do while I had daily responsibilities. For example, what are my new research goals now that I have passed the tenure benchmark? What does it mean to be an instruction librarian in a post-Framework profession? How do I want to re-envision my contributions to librarianship? How can I contribute anew to my library and support my colleagues? How am I going to keep the fresh sabbatical feeling??

But right now I am on vacation. I left behind all of my sabbatical work and have been trying to keep from thinking about work because I am scheduled to be back in the library in six weeks. [My sabbatical technically ends mid-July but I added a month of vacation.] I called the cat sitter, finished a crazy deep clean of all the closets and drawers, and planned a new crochet project since I finished my sabbatical blanket (yay!). Then my family and I packed up and hit the road. Since I grew up near the sea, I cannot seem to go many months without a re-charge of salty air and lobster and chowder (as more commonly known by is Mainers as lob-sta and chow-da) and sand in my toes. We are visiting family, taking in a few baseball games (have I told you I slipped to 8th place on my fantasy baseball team?), enjoying a few art museums, lazying on several beaches, and catching up on those deep family conversations that come easy from extended time in the car together. I have talked my daughter into a few cribbage games and she’s taught me a new game on my phone. My husband will be heading home early to finish an art project as my daughter and I will spend a few days exploring the northern coast before she starts her senior year. 

But I have done a bit of work, too. This isn’t unusual for me. When an idea strikes, and so many have the past few days, I like to work them through my process as soon as possible. That usually means typing on my phone while the room is quiet and dark after everyone else has fallen asleep. This post for one, a few emails and a conference paper review for two, and three an article idea I have been ruminating on for months. I am so excited about this article! It is the first piece of writing that isn’t part of my traditional research agenda. It is based on an idea that I presented at a conference awhile back. I have always seen writing as something enjoyable but when it comes to getting tenure the academic writing process is mostly about how many words I can get done over the weekend. The words come harder when you have to force them. And writing for tenure is sometimes forced, mostly because there isn’t time to slow down. Some days I really wished that a tenure clock could be determined by my own cycle but then why would we ever finish, eh? Tick tock. 

When I wrote for tenure, I fell into a rhythm – one project idea in the works, one project in the planning or data collection stage, one project in the writing stage, one project in the submission phase, and one article waiting to come to publication. This was safe advice I was given early on in my career and I tried to stay on that course because I learned that it was the easiest way for me to stay engaged. 

On sabbatical, the writing process evolved a bit because there was less time pressure. And for the most part, I wasn’t adhering to deadlines so if I wanted to work on that piece instead of this piece, I could. Or I could put it down and watch Netflix instead. But this paper is different and my whole writing process has been upended. In a good way. Maybe an excellent way. I don’t know how others approach writing so maybe it’s worth sharing with you?

This may sound elementary but I always start writing at the beginning of a project. Because I don’t know when an idea will strike, I keep a note file on my phone where I can jot phrases or copy citations or mark articles to read. Sometimes I ask myself questions because isn’t that the best part of research? Once I have gathered data and processed it, I start to write my article/book chapter/conference proceeding/etc. Maybe this seems obvious to you but it didn’t to me when I started. I am a logical, start-at-the-beginning type of person, When I sit down to write, I start with the introduction. Not exact sentences but phrases and ideas I want to make sure to include. Then I write the methodology in its entirety and I don’t think about anything else until I know that it’s inclusive of my entire process. Then I write the results and start framing the discussion section. Next I pull together a literature review from my notes and my previous reading and do the final reading necessary to fill in the blanks. Again, I don’t move forward until this part is done. The final part for me is done in usually one to two writing sessions where I write the entirety of the discussion and conclusion together. And finally I go back to the introduction for refinement and brainstorm a title (I am the worst at titles and am always bugging my colleagues for better ideas). I have fussed with this strategy but I have found this works for me and when I am collaborating (which I do frequently), I do my best to adapt and accommodate my partner’s preferences but it isn’t always easy since I know what works for me. As for timing, my writing process usually takes only two to three weeks and this is by design because when I am writing all I can do is think about writing. Everything in my life is put on hold – my husband feeds me, my daughter does laundry, and I sleep very little. My final step is to ask a trusted colleague(s) to read and comment. I find this is the most valuable part of the process for me and I have been known to completely re-construct an article after reviewing comments. I want constructive criticism on my writing, I am not hurt when someone suggests to go in a different direction or delete a paragraph or change a title. Constructive criticism has made me a much better writer and I am so glad I have a few trusted people in my life that will go there with me. 

So how is this time different? I have been constructing this article in my head and on paper for over a month already. I have sentences and phrases in one document without any structure yet. I have been working in fits and starts and it’s always in the back of my mind. The idea for the article isn’t anything I have written on before and it has no actual research to report. It is just me and my experience and my ideas. I talked it through backwards and forwards with my husband (or as he would say, around and through the problem) and he rarely engages with me this deeply in my work. I cannot tell you how it is going to turn out just yet and I have not decided where I want to send it for review. I am hoping to finish it before I go back to work but that’s the only deadline I have for myself. I will keep you posted. 

Back to my vacation: we move to the next destination tomorrow and I am looking forward to the change in scenery again. Being on vacation has been different from sabbatical time, mostly because I have left home but also because I have allowed myself to disconnect not only from thinking about librarianship but also the (depressing!) news about the Illinois budget

Thanks for joining Maura and I on our sabbatical journeys. We hope if you have ideas you’d like to see us address in a future post that you’ll leave a comment. 

Next :: Ending a sabbatical 

Striving for some work and some play

As is probably obvious I’m an enormous nerd, and it will not surprise you to learn that I’ve spent much of my sabbatical working on my various research projects. Which I love! But like many librarians and academics I also find it all too easy to drift into overwork, which sometimes shades into burnout. And for that reason one of my big goals for sabbatical has also been to aim for more balance between the time spent working and time spent on other, non-academic activities: fun stuff, needful stuff, and other stuff.

Sabbatical rule #1 for me is no research work on the weekends, in attempt to reverse a trend that’s been creeping up on me over the past few years as my weekdays have gotten busier and my kid’s gotten older. I’ve stuck pretty well to this one while out on leave, though to be honest this was an easy goal to hit. I’m usually able to stay out of library work — mostly email — and research most weekends during the summer; it’s during the busier academic year that I feel the temptation to grab some time on the weekends for research. There’s always more than enough to do on the average weekend between family commitments, chores and errands, and time for fun, too, so I’m hoping to carry this rule with me once I’m back in the library.

My other non-research sabbatical goals are all additive: I’d hoped to spend more time on exercise, some home organizing/improvement, social/political advocacy, reading, and gameplaying.

Exercise is, frankly, not my favorite thing, though I grudgingly admit to feeling much better when I make the time for it. I live near a big park and botanic gardens and my spouse (who works from home) and I fell into a habit of taking walks there in the late afternoon whenever the weather’s allowed, which has been lovely. I’ve also joined a karate class on Saturday mornings. It’s a small school for women and transpeople that practices a mindful karate with a focus on technique and moving at our own pace, though it’s also a workout. And having the commitment to taking (and paying for) a class has made me more motivated to keep on keeping on, for sure. I have a bike and have long wanted to be more active in riding it around the city, but I haven’t gotten far on that goal yet. It’s summer and hot, which is a deterrent, though the much-publicized NYC subway system woes might be the nudge that I need, especially once I go back to work (my commute takes about the same time if the subway is running well or if I ride my bike).

I’ve been less successful in finding more time to play games. Some of this is location-bound: my favorite games are usually console games (we have a couple of Nintendo consoles and a PlayStation3), which means that I need to be at home in front of the TV to play. But I do have a few games that I enjoy on my phone and laptop, so that’s not entirely it. Gaming is an activity that I love that’s been easier than other activities to let fall by the wayside as my work and research have gotten busier. I’m absolutely sure that this is at least partly because games seem less “serious” than, say, reading, even when what I’m reading is popular fiction, and maybe I feel a little more sheepish about playing games the older I get. But I also think I’ve fallen into a trap of feeling overwhelmed by the enormity of the videogame landscape right now (not even to mention board games!), sort of a paradox of choice situation. I did finally play through a game that I’ve had forever, so hopefully that’s the beginning of the end of my game drought (especially since I just got a new game that I can’t wait to play).

I have been overwhelmingly successful in spending more time reading on my sabbatical, which has been delightful. I like to read a range of fiction (especially speculative fiction and YA) and nonfiction (especially on education, technology, and social justice), and while I do read at least a few pages most evenings during the academic year, I’m often too tired at the end of the day to read nonfiction that’s challenging or difficult. During sabbatical I’ve tried to take lunchtimes to read something work-related, either about my research interests or higher education more broadly. But I’ve also just been doing more reading at more times, even, reading an entire book in one day like I used to when I was a kid. More time for reading has meant that I’ve generally been able to have up to 3 books in process at the same time: one fiction, one general nonfiction, and one work-related. It’s been kind of glorious.

Figuring out how to keep my momentum for rebalancing work and non-work is something I’m definitely wondering about as I look at my sabbatical coming to a close a bit later this summer. I’m grateful that I’ll still have some time before the fall semester starts to settle back in.

Illinois sabbatical application process

Note :: Since next week is a holiday, I’m posting twice this week. 

I would like to share the details of the Illinois sabbatical application process. I fully recognize that your institution may do this much differently. Feel free to share your experience in the comments or on Twitter #librariansabbatical. Also, if you’re interested in the details of my research agenda, be sure to read “Unturning all the stones.

The University of Illinois Statutes, at Article IX, Section 7, provide that a member of the faculty who has the tenure system title/rank of professor, associate professor, or assistant professor “. . . may be granted a sabbatical leave of absence with pay for the purpose of study, research, or other pursuit, the object of which is to increase the faculty member’s usefulness to the University.” (Section 7.a.)1 [From Communication #19]

Librarians at Illinois have to follow campus policy for sabbatical leaves in the same way that we follow campus policy for the tenure process. Learn more at Illinois Communication #19: Sabbatical Leaves of Absence.

You can read the University of Illinois’ “Guidelines for Sabbatical Leaves of Absence” and access the current sabbatical application form.

I shared my part of the sabbatical application in a previous post. There is more to my application – the review portion written by my colleagues and a recommendation from my dean. For privacy concerns, I’m not allowed to share the expanded application. In fact, I haven’t even seen it! Similar to our tenure process, some parts of the application aren’t shared with the candidate (for example, I don’t know who wrote nor did I see the external tenure recommendation letters).

There are several requirements of the sabbatical narrative: describe the potential significance of the proposed research; disclose and justify the sabbatical location; identify the potential usefulness to university duties; explain how leave will contribute to the library and better serve the State of Illinois or the nation. I didn’t need to include a CV or list of publications or a research statement.

A few details about sabbaticals: We aren’t allowed to work toward a graduate degree while on leave (although several of my colleagues are working towards a PhD during their full time work schedule). Sabbaticals do not need grant funding to be approved.It is also my responsibility to identify funds if I need any to complete my research ahead of time or I wouldn’t be reimbursed. Also, I must stay at the university for one year after I return from leave, otherwise I will be required to pay back the entire salary I was paid during my sabbatical. I am also not allowed to take on other employment.

While we have approximately 90 librarians at Illinois, each librarian applying for sabbatical is responsible for identifying colleagues to cover their daily job responsibilities while they are gone. I know of some libraries that are able to hire temporary librarians to cover sabbatical or other types of leave but that is not the case at Illinois. Since going on sabbatical is part of our culture, most colleagues will do their best to make time to cover for their colleagues so that the favor can be returned at some point. I didn’t have any trouble finding coverage but I did spread out my daily responsibilities among several people, some with larger jobs than others.

Once I drafted my application, it was forwarded to our Central Public Services division.* My tenured colleagues in the division were responsible for reviewing my narrative and providing advice on how to improve my research plan. Much of the advice was salient and easy to fix. One piece of the advice I received focused on how many interviews I should do as part of my proposed research project. In my mind I was thinking about extremely in-depth faculty mentor interactions covering expectations of their undergraduate researchers and uncovering student (un)preparedness for all things related to information literacy skills. It was suggested that I add a few more interviews to my research. At first I felt like that would be too many to accomplish during my six month time, but after some thought, I realized that I wasn’t expected to finish the entire project while on sabbatical but I am expected to do solid research. So I took their advice and increased my number of interviewees.

Once my division colleagues approved my narrative, they ranked all of the applications in the division (I cannot remember exactly how many there were at the time – three? four?). Ranking is important because the library cannot always afford to send everyone who applies for sabbatical during the same time period. The dean is responsible for choosing among all of the applications that are put forward by the divisions and the campus unit is not permitted to send more than 10% of the faculty on sabbatical at any one time. It should also be considered that sabbaticals may overlap but not everyone leaves and returns on the same day. I’m not aware of anyone being turned down by the library but that doesn’t mean it hasn’t happened for one reason or another.

After the division process is complete, my sabbatical application and the Central Public Services paperwork went to the dean. The dean has the final say of whether or not my application should “leave the library” and be forwarded to the Board of Trustees. All of our sabbatical leaves must by approved by the Board of Trustees upon recommendation of the President of the University. I’m not aware of any sabbatical applications being turned down by the dean or BoT but maybe that has happened? I wasn’t comfortable planning for my sabbatical until I read the minutes from the BoT meeting.

I earned one month of full paid leave for each year I worked as a tenure track librarian. My time as a visiting professor (2006—2009) did not count. After working for six years, I was eligible for either one year at half pay or one half year at full pay. I don’t know anyone who can live off half their salary and I’m no exception! If I wanted to, I could have worked for three more years in order to take 9 months of leave and many of our librarians do choose to do that.

[Note: there are a few examples of librarians being awarded a research leave, not a formal sabbatical process, while they are at the assistant rank. This is usually an informal process and granted to a librarian that has been working towards tenure and is in their final push towards tenure and has a large project to finish in a short amount of time. However, it doesn’t happen very often and my understanding is that there must be extenuating circumstances because it is possible to formally request two year-long rollbacks for personal reasons that extend the timeline towards tenure.]

Since I submitted my sabbatical application while my tenure case was under consideration, my paperwork was held at the campus level until that process was finalized instead of discussed at the usual March Board of Trustees meeting. I was informed of my approved leave by the Assistant University Librarian (AUL) for Research who is in charge of managing the overall library sabbatical application process. I also received a formal letter from the campus detailing my leave responsibilities as a tenured professor.

At the completion of my sabbatical, I am required to write a brief (2 pages) report to the dean detailing a description of my sabbatical activities, state where my sabbatical occurred, and the overall significance to me personally as well as to members of my field. As far as I know, this paperwork never leaves the library and the campus administration nor the BoT ever see it.

What does your sabbatical application process look like? Volunteer to write a guest post or write a comment below.

If I missed your question, be sure to ask in the comment section.

*- Central Public Services is one of eight divisions in our library. Our tenure and sabbatical processes are filtered through a review process of our tenured colleagues in those divisions.

Next time :: Taking a real vacation while on leave (no post next week!)

Sitting, stretching, and shelf number five

Before my sabbatical began I didn’t really spend much time thinking about where I’d be doing my work, especially writing or other computer-enabled work. While I live in an apartment and my spouse works from home, our kid is in school so there’s relative space and quiet for most of the day (plus cats!). I also knew I’d be spending some of my sabbatical time at my research sites — three colleges in my university — doing things like hanging up recruitment flyers and interviewing students.

It’s kind of a basic concern, but figuring out where best to work was a super important part of the early weeks of my sabbatical. In my office in the library I have a desktop computer with an adjustable desk so I can sit or stand, plus an antifatigue mat for when I’m standing. Typically I sit more on the days when I’m running around to meetings or other commitments, and I alternate standing and sitting every hour or so when I’ve got longer stretches of time in the office. I’ve tweaked my computer setup to allow me to work pretty comfortably throughout the day, avoiding carpal tunnel and other assorted body aches (sigh, aging).

Getting together a comfortable setup at home took some time. My home computer is a lightweight laptop: portable but not exactly body-friendly. My apartment has windows on the north and the south, and the light varies throughout the day. What’s ended up working best for me is to use four big books to raise the height of my laptop, and plug in an external keyboard and mouse. I usually work at the dining room table in the mornings, when the light is best there, and move to my desk in the bedroom in the later afternoons, which also happens to be when the kid gets home from school. And on the plus side, being at home has actually made it easier to remind myself to get up from the computer and stretch every hour or so.

While I do work at home many days, as I was starting my sabbatical I also realized that I’d occasionally need to find other locations for work, for example, when my kid has the day off from school. I’ve sometimes needed to go to one of the colleges at CUNY for a meeting, and on those days I’ve brought my laptop and settled in for some work in that library before or after. But most often when I’m not working at home I’ve been at the Allen Study Room in the New York Public Library on 42nd St. in Manhattan.

A colleague of mine at City Tech turned me on to this spot, and I am so glad she did. The NYPL has three study rooms that scholars can apply to use. Each room has cubicle desks (the Allen Room has 10), and each person assigned to that room gets a keycard for entrance and a shelf for materials. Books from the research collection can be paged and are delivered right to the room, and the materials can stay on your shelf for as long as your study room contract lasts. It feels super fancy using the keycard to open the carved wood Allen Room door, at the end of a long marble hallway. I am shelf #5.

Through most of the late winter and spring the study room wasn’t crowded with other researchers, though on a warm Thursday afternoon in June I got the last cube, with the somewhat crappy chair (padded, not adjustable, no wheels, as opposed to the fancier rolling ergonomic chairs). The space feels very private even though it isn’t, which I always remember when I stand up to stretch a bit. I’ve been using the room about once a week so far, but once my kid gets out of school at the end of June I expect to be there more often.

I can’t stay at the NYPL (or other non-home location) for more than a few hours, since using my laptop without an external keyboard and mouse and raised height doesn’t work for my body for very long stretches. But I’m grateful for to have access to this as a workspace, even with the 45-minute commute each way to get there. There’s lots of history for me at the NYPL generally. As a grad student in archaeology I used the print collections heavily to supplement my university’s holdings, and the final course in my MLIS was a map librarianship class taught on Saturdays in the incredible map division of the NYPL. All of this history plus the special workspace feeling help me focus in the study room, too.